July 8, 2019 Minutes




Minutes, Regular  Meeting of the North Fayette Valley Community School District Board of Education, 6:00 p.m., Monday July 8, 2019 in the Media Center, NFV Middle School, 23493 Canoe Road, Elgin, IA 52141.


NFV Board of Education:    Julie Ahrens, Stacy Cummings, Dawn Daughton, Carolyn Roys, Marc Rue, Eileen Schlawin       Absent: Alex Soderquist

Others:            Superintendent: Duane Willhite, HS Principal: Todd  Wolverton, Business Manager: Sue Thoms, WUE Elementary Principal: Travis Elliot, Board Secretary: Carole Nading

Media: Megan Moleseed,  Public: Joey Shea, Kim Kleve, Kinsli Schott, Heather Davis, Tammy Wolverton                     


Board President Cummings called the regular meeting of the NFV Board of Education to order at 5:34 p.m. 

Board members present: Ahrens, Cummings,  Roys, and Schlawin. Absent:Daughton, Rue and Soderquist.


Motion to move to closed session as provided for in Iowa Code chapter 21.5 (i). Schlawin/Roys. Roll call: Ayes: Ahrens, Cummings, Roys and Schlawin. Nays: none. The board moved to closed session at 5:36 p.m. and reconvened in open session at 6:10 p.m.


Member Rue arrived at 6:00 p.m.


Motion to approve the agenda with the addition of 2019-2020 Legislative Priorities under New Business item f. Schlawin/Roys. Motion carried 5-0..


Motion to approve the consent agenda with the following items:

  • Minutes of June 10, 2019 – regular meeting and June 21, 2019 -special meeting 
  • Review and approve invoices
  • Approve Financial Reports
  • Approve contracts and resignation
    • Resignation: Jackie Post; Fayette Cook
    • Contracts: Tristen Miller; Valley site custodian

Ahrens/Rue. Motion carried 5-0.


Chapter 7 of the Leader in Me Book Study will be moved to the August 12th regular meeting.


Superintendent Report included updates on:

  • German exchange trip presented by trip coordinator Tammy Wolverton. Ms. Wolverton gave the board a review of the trip which included 21 students and the various sites they visited.



Motion to approve Cassi Moss, Taylor Ney and Joey Shay as Student Board Ex-Officio Members for the 2019-2020 school year. Roys/Rue. Motion carried 5-0.



The board performed the first read of the revisions to board policy 409.3 – Emergency Family Leave, 409.5 – Employee Bereavement Leave, and 409.9 – Employee Personal Leave. 


Member Daughton arrived at 6:25 p.m.


Motion to approve the staff handbook changes for 2019-2020 as presented. Rue/Ahrens. Motion carried 6-0.


Student handbook changes have not been completed and will be on the August 12th regular meeting agenda for approval.


Motion to approve the bid of $29,927 from Walvatne Electric for the solar installations on the West Union bus barn and the bid of $102,954 from Walvatne Electric for the solar installation at Fayette Elementary School. Rue/Roys. Motion carried 6-0. (This project will be funded from S.A.V.E funds)


The district is seeking to purchase a used van or suburban and will bring any proposals to the board at the regular August 12th meeting for approval.


Motion to approve new science curriculum from Delta Education in the amount of $19,507.60. Cummings/Ahrens. Motion carried 6-0. (Expenditure comes from General Fund)


Superintendent Willhite explained the proposed Special Ed Service Delivery Plan to the board

For the 2019-2020 school year. Due to growth in Special Education enrollment, AEA consultants have proposed a district wide system of providing services for level 2 and level 3 students in each grade. It is the district’s belief that serving high needs students in district wide classrooms with teachers trained to handle the needs of these students is best. This level of instruction is currently being provided at the high school and middle school level. The change beginning with the 2019-2020 school year will be with the K-3 population where students will be sent to Valley Elementary or WUE depending on their highest need. Transportation will be provided by the district. Level one students will not be impacted by this change in the service delivery plan. Parent meetings for impacted families will be scheduled to meet with administration to explain these procedures.


Motion to approve the Special Education Service Delivery Plan as presented.  Ahrens/Roys. Motion carried 6-0.


After a lengthy discussion with Mr. Willhite, and members of the Pre School Advisory Board regarding a potential proposal of constructing a daycare building/program on the Valley site, by consensus the board directed Superintendent Willhite to have an initial feasibility study done. Findings of the study will come to the board for further discussion.


Motion to approve setting Graduation Day for May 29, 2020. Roys/Ahrens. Motion carried 6-0. (the original 2019-2020 school calendar shows Graduation on May 22, 2020 which is the State Track Meet in Des Moines.)


Motion to approve Legislative Priorities (#3: continued funding for preschool, #6: supports the inclusion of dropout prevention and funding for at-risk students, #8: timely state funding for special education, #10: full funding of area education agencies, #19: school funding policy). Roys/Daughton. Motion carried 6-0.


Motion to move to closed session per Iowa Code Chapter 21.5(1)(a) re: Review of Emergency Operations Plans. Roys/Schlawin. Roll call: Ayes: Rue, Schlawin, Daughton, Cummings, Roys and Ahrens. Nay: none. The board moved to closed session at 7:41 p.m. and reconvened in open session at 8:12 p.m. 


Motion to approve the Emergency Operations Plan for 2019-2020 as presented. Roys/Schlawin. Motion carried 6-0. 


Motion to adjourn. Rue/Schlawin. Motion carried 6-0.

The board adjourned their regular meeting at 8:15 p.m.

___________________________        ____________________________

Stacy Cummings President            Carole Nading Board Secretary