March 9, 2020 Minutes




Minutes, Regular Meeting of the North Fayette Valley Community School District Board of Education, Monday, March 9, 2020 in the NFV Middle School Library, 23493 Canoe Road, Elgin, IA  52141


NFV Board of Education:    Julie Ahrens, Stacy Cummings, Emily Koch, LaCreasha McNeese, & Carolyn Roys. Eileen Schlawin & Marc Rue (absent)

Others:            Superintendent: Duane Willhite, Business Manager: Sue Thoms; Superintendent Secretary, Susan Winter; Principals: Todd Wolverton, Micah Gearhart, & Travis Elliott; Curriculum Director; Betsy Nefzger; Public: Megan Molseed – media, Kris Marcks, Jeff Marcks, Amber Linderbaum, Kali Wenger, Annette Weber, Kirk Jacobsen, Donna Bausch, Sarah Rose, Courtney Bentley, Jess Wegner, & Joe Griffith.


President Cummings called the Regular Meeting of the NFV Board of Education to order at 6:08 p.m. and led the board and audience in the Pledge of Allegiance.


Roll Call of Board members: Ahrens, Cummings, Koch, McNeese, & Roys.  Rue & Schlawin absent.


Motion to approve the agenda with the addition of Coronavirus discussion under 6.l.: Roys/Ahrens  Motion carried 5-0 


Motion to approve the consent agenda with the following items:

  • Minutes of the February 10, 2020 regular meeting
  • Minutes of the February 17, 24, & March 2, 2020 special meetings
  • Review/approve invoices
  • Approve Financial Reports
  • Approve Resignations: Seth Owings – Boys Soccer, Kyle Harms – HS Vocal Music, Cassie Peterson – MHAT sponsor
  • Approve New Hires: Ignacio Fuentes – Boys Soccer, Bayley Monroe – HS Para.
  • Approve Volunteer Coach:  Zach Massman – Track
  • Receive and approve gifts from West Union Dental Associates for the Senior Chicago trip.

Ahrens/ Roys Motion carried 5-0



Principals and Curriculum Director reports were in board packets for review and discussion.  


Superintendent’s report included updates on

  • Legislative Update: SSA of 2.3% has been passed along with additional funding in transportation.  
  • Physical Plant Plan review: Supt Willhite reviewed current expenditures as well as anticipated expenses in future years.  



Public Hearing for the 2020-21 Calendar Approval:  President Cummings opened the Public Hearing at 6:22 pm.  Supt Willhite reviewed the proposed calendar with an August 26th start date.  No public comments were received and the public hearing was closed at 6:24 pm.  


Motion to approve the 2020-21 calendar: Roys/Ahrens Motion carried 5-0


The Board held the 2nd reading of Board Policy #705.5 – Expenditures for Public Purpose.  Motion to approve the policy: McNeese/Roys Motion carried 5-0 


The Board held the 2nd reading of Board Policy #507.9 – Wellness Policy.  Motion to approve the policy: Koch/Ahrens Motion carried 5-0



The Board approved a contract for Joseph Griffith, Superintendent for the FY21 school year.  Ahrens/Roys Motion carried 5-0


The opening proposal by the NFVEA was postponed until Monday, March 23rd at 4:30 pm in the NFV HS Library.  At that time both the NFVEA and the Board will exchange proposals.  


Business Manager Thoms presented the proposed amendment for the FY20 budget.  Additional spending in the PPEL and SAVE funds warrant this amendment. The Board set a Public Hearing for this amendment on April 13 at the next regular Board meeting.  


Supt Willhite presented the proposed levy’s for the FY21 Budget:  Management – $460,000, Regular PPEL – $164,470, and Instructional Support Income Surtax – 6%.  Motion to approve the proposed FY21 levies: Roys/McNeese Motion carried 6-0   


The Board set the Public Hearing for the FY21 Budget on April 13 at the next regular Board meeting.


PTO representatives Courtney Bentley, Jess Wegner, & Donna Bausch provided an update on the playground at the WUE, including the final timeline and projected funding details.  They are requesting an additional $38,000 to help with final costs of the structure and mat as well as $17,000 for the additional poured rubber under the swings. Fencing to the South and West of the playground was also discussed.  Motion to approve up to $55,000 for the structure and rubber surface: Roys/Ahrens Motion carried 5-0  


The board reviewed plans for the Valley Preschool Day Care Proposal.  Many in-kind donations have been received for construction and renovations – a capital campaign will be started to help with the cost of this renovation.  They plan to have this up and running by the first day of school. Motion to move forward with the renovations for the day care: Ahrens/McNeese Motion carried 5-0


Motion to approve the quote for new two-way radios for school buses and base stations up to the max amount of $18,105. Ahrens/Roys  Motion carried 5-0


Supt Willhite presented pictures and drawings for the Valley site roof repairs.  Motion to seek bids on the Valley site roof repair for the south half of the original roof. Ahrens/Koch  Motion carried 5-0


Motion to approve the Application for Cooperative Swimming. Roys/Ahrens   Motion carried 5-0


Eileen Schlawin arrived.


Supt Willhite reviewed recent updates on the Coronavirus and upcoming trips for students yet this Spring.  The CDC is constantly updating numbers daily. Discussion was held on cancellations, possible rescheduling, and guidance that is available.  The District will continue to work with the Iowa Department of Public Health to make a decision on travel. Supt Willhite reviewed proposed leave options based upon scenarios.


Motion to adjourn.  Ahrens, Schlawin. Motion carried 6-0.


The Board adjourned their regular meeting at 7:45 p.m.


The Board went into an exempt session for negotiations strategy.

______________________________        _____________________________

Stacy Cummings, President                                      Sue Thoms, Business Manager