November 11, 2022 Minutes

NORTH FAYETTE VALLEY COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION 

 

Minutes, Regular Meeting of the North Fayette Valley Community School District Board of Education, Monday, November 14, 2022, in the NFV High School Library, 600 N Pine Street, West Union, IA  52142

 

NFV Board of Education: LaCreasha Schultz, Stacy Cummings, Eileen Schlawin, 

Emily Koch, Amanda Rodgers, & Richard Klosterman.  Julie Ahrens was absent.  Student member: Brooklyn Hoey    

Others: Superintendent: Joe Griffith, Business Manager: Sue 

Thoms; Superintendent Secretary: Susan Winter; Principals: Lori Westhoff, Micah Gearhart, Travis Elliott, & Chris Miller,  Curriculum Director:  Betsy Nefzger; Media: Sharon Drahn; Staff: Kathy Hageman, Molly J Holthaus, Mickey Weidemann, Holli Cannon, Kris Wickham, Shanda Miller, Renee Larson, Kim Kraft, Emily Kullen, Kim Hopp-Lau, Royale Torkelson, & Kelli Kovarik; Patrons: Heather Gamm, Trent Gamm, Amanda Kalb, Kurt Weidemann, Keegan Weidemann, Andrew Kovarik, Logan Keller, Kirstin Lerch, Janelle Soppe, Brock Soppe, Grant Soppe, & Maverick Soppe.

 

President Cummings called the Regular Meeting of the NFV Board of Education to order at 5:30 pm and Eileen Schlawin led the board and audience in the Pledge of Allegiance.

 

Roll Call of Board members: Koch, Klosterman, Schlawin, Cummings, Rodgers, & Schultz.  Ahrens was absent.

 

The agenda was approved as presented with the addition of Brody Hubbell – Asst Girls Wrestling Coach.  Schultz/Schlawin  Motion Carried 6-0

 

Public Forum:  President Cummings welcomed and invited comments from the Public.   

 

Motion to approve the consent agenda with the following items:

  • Minutes of the October 10 regular meeting with the deletion of ‘with Option 2’ in the first line of the last paragraph. 
  • Review/approve invoices
  • Approve Financial Reports
  • Approve Resignations: Jayde Blue – cheer coach, Alissa Wenthe – hs para, & Ashlee Solheim – hs para
  • Approve New Hires: Mike Woodson – ms para, Kassie Kroning – VELC para, Trey Frieden – VELC para, Alex Snyder – hs play tech director, Brody Hubbell – asst girls wrestling coach
  • Approve Volunteer Coaches: Robbie Kerr – hs wrestling, Zachary Bruns – hs wrestling, Chris Moss – ms & hs wrestling
  • Gifts: Anonymous – hand held aerators for FFA, Women of Methodist Church – milk break donation, WUE PTO – milk break donation, Valley PIE – milk break donation, Anonymous – milk break donation   

 Schlawin/Schultz  Motion Carried 6-0

 

COMMUNICATIONS

Student Ex-Officio Member Brooklyn Hoey reported on fall activities including fall sports updates, German exchange, winter sports starting, Honor bands, All State, HS play, and the recent blood drive. 

 

Principals’ reports included the recent German exchange, HS Fall play, Veterans Day ceremonies, end of Fall sports and start of Winter sports, parent teacher conferences, National Honor Society induction, 8th grade Spooky School fundraiser, & Halloween celebrations.

 

Curriculum Director Nefzger reported on recent professional development, assessments, and school improvement.     

 

Business Manager Thoms reported on the state reporting due in the Fall.

 

Superintendent’s report included that the WUE HVAC project is almost complete. The upcoming public meetings to gather input from the community regarding Fayette Elementary and grade alignment are set for November 30, December 5 & 7. Each will be held at 6:30pm.  Information is posted on the NFV website, Facebook page, and in the community newsletter that was emailed.

 

OLD BUSINESS

The Board held the second reading and approved the 300 Series Board Policies.  Schultz/Rodgers  Motion Carried 6-0 

 

NEW BUSINESS

Public Hearing for Flexibility Account Transfer:  President Cummings opened the public hearing on the Flexibility Account Transfer at 5:44 pm.  Amanda Kalb inquired about purchases for the classrooms and Emily Kullen asked about using the fund balance for larger purchases. The hearing was closed at 5:49 pm.  Klosterman inquired about the current budgeted revenues and expenses.

 

Klosterman made the motion to approve the following resolution to transfer unobligated funds from the Statewide 4 year old Preschool Program to the flexibility fund with Schultz as the second:

WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes;

WHEREAS, the Board has conducted a public hearing on November 14th as required by Iowa Code 298A.2(d).

WHEREAS, the Board has fulfilled the needs intended to be met by the Statewide four-year old Preschool Program under 256C was provided to students in the FY22 fiscal year from which the ending balance is carried forward, and preschool programming was provided to all eligible students for whom a timely application for enrollment was submitted, and a balance remains unencumbered and unobligated at the close of FY22.

WHEREAS, the Board has transferred the Statewide Four-Year Old Preschool Program under Iowa Code 256C ending balance of $154,584.24 of which $11,325.35 was transferred to the Flexibility Fund from FY22.

WHEREAS, the Board of Directors of the North Fayette Valley Community School district has determined that funds of $ 11,325.35 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization as currently defined by Iowa Code.

NOW, THEREFORE, be it resolved that the Board acknowledges the transfer of such funds to the Flexibility Fund within the General fund, and requires expenditures accordingly for those purposes stated above, total amount of $11,325.35 to be available for expenditure effective for FY23.  

RESOLVED, that the Superintendent is directed to include the information concerning such expenditure in the budget certified in accordance with Iowa Code 24; and be it further        RESOLVED, that the Superintendent is directed to provide a copy of the Resolution to the Iowa Department of Education as they prescribe and make such Resolution available for any audit of the district performed under chapter 11.

NOW, THEREFORE, be it resolved by the Board: Passed and approved this 14th day of November, 2022.  

Roll Call Vote: Ayes:  Cummings, Koch, Rodgers, Schlawin, Schultx, Klosterman, Nays: None  Motion Carried 6-0

 

Schultz made the motion to approve the following resolution to transfer flexibility funds to the activity fund in the amount of $11,325.35 with Klosterman as the second:

WHEREAS participation in athletic and other school extracurricular activities furthers the skills, development, character and growth of our students, and Whereas safety of our student athletes is of paramount importance to the district, and 

WHEREAS student activity funds are insufficient to cover the costs of protective and safety gear required by the Athletic Associations for students participating in those activities, and 

WHEREAS the Iowa Legislature authorizes school boards to use school general funds for these purposes consistent with the enactment of HF 564 during the 2017 Legislative Session, effective for the school year beginning July 1, 2016, and subsequent school years,

BE IT THEREFORE RESOLVED: That the Board of Directors of the North Fayette Valley Community School District approves the transfer of $11,325.35 from the general fund to the student activity fund for safety equipment expenditures that occur between July 1, 2022 and June 30, 2023.

Roll Call Vote: Ayes:  Cummings, Koch, Rodgers, Schlawin, Schultx, Klosterman, Nays: None  Motion Carried 6-0

 

Schlawin made a motion that the Board of Directors of the North Fayette Valley Community School District authorize the district’s administration to submit a request to the School Budget Review Committee for a modified supplemental amount of $185,181.60 due to an increase of certified enrollment from the prior year.  Koch seconded the motion.  Motion Carried 6-0

 

Klosterman made a motion that the Board of Directors of the North Fayette Valley Community School District authorize the district’s administration to submit a request to the School Budget Review Committee for a modified supplemental amount of $14,112.63 related to the English language learning program for students who have exceeded five years of weighting that are included on the Fall 2022 certified enrollment headcount.  Schultz seconded the motion.  Motion Carried 6-0

 

Schultz made a motion that the Board of Directors of the North Fayette Valley Community School District approve the application to the School Budget Review Committee in the amount of $5,105.28 for special education administrative costs associated with the Lied Center Consortium program for the 2023/2024 school year.  Rodgers seconded the motion.  Motion Carried 6-0

 

Supt Griffith reported that NFV has 5 qualified candidates for early retirement – the Board had originally approved offering early retirement to 3 candidates.  The Board approved the early retirement applications from Kathleen Hageman, Daniel Hovden, Kirk Jacobsen, Peggy Bentley, & Kimberly Hopp-Lau and accepted their resignations with gratitude for their years of service.  Schultz/Koch  Motion Carried 6-0  

 

DISCUSSION   

None.

Motion to adjourn at 5:58 pm. Klosterman/Schultz  Motion Carried 6-0

 

______________________________ _____________________________

Stacy Cummings, President Sue Thoms, Business Manager