October 8, 2018 Annual/Regular Minutes

VISITORS                        ADMINISTRATION                        BOARD OF EDUCATION

Sue Winter                        Duane Willhite                                Julie Ahrens

Chris Moss                        Betsy Nefzger                                   Stacy Cummings

James Calkins                  Micah Gearhart                               Dawn Daughton

Amy Ihde                          Todd Wolverton                              Marc Rue                

Stephanie Ellis                Travis Elliott                                     Eileen Schlawin

Chris DeBack                                                                               Alex Soderquist

Matt Krambeer                BUSINESS MANAGER

Dan Hovden                     Sue Thoms

Derek Heins                                                         

Kenny Hanson                BOARD SECRETARY

                                           Carole Nading

                                MINUTES OF THE NFV BOARD OF EDUCATION

October 8, 2018 Annual Meeting

Board Secretary Carole Nading called the annual meeting of the NFV Board of Education to order at

6:05 p.m. in the cafeteria of the West Union Elementary School, 400 North Pine St., West Union, IA.

Board members present: Ahrens, Cummings, Daughton, Rue, Schlawin and Soderquist. Absent: Roys.

Motion to approve the agenda as printed. Ahrens/Soderquist. Motion carried 6-0.

The floor was open for nominations for School Board President. Member Daughton nominated

Stacy Cummings. Motion that nominations cease and a unanimous ballot be cast for

Stacy Cummings as School Board President for the 2018-19 school year. Soderquist/Rue.

Motion carried 6-0.

The board secretary administered the oath of office to newly elected Board President, Stacy Cummings

 and turned the meeting over to her.

The floor was open for nominations for School Board Vice President. Member Daughton nominated

Alex Soderquist for School Board Vice President. Motion that nominations cease and a unanimous

ballot be cast for Alex Soderquist as School Board Vice President for the 2018-19 school year.

Daughton/Ahrens. Motion carried 6-0.

The board secretary administered the oath of office to newly elected Board Vice President,

Alex Soderquist.

Motion to approve Sue Thoms as Business Manager  and Carole Nading as Board Secretary for the

2018-19 school year. Daughton/Ahrens. Motion carried 6-0.

Board President Cummings administered the oath of office to Business Manager, Sue Thoms and Board Secretary, Carole Nading.

Motion to approve Ahlers Law firm and  Elwood, O’Donnell et al. as legal counsel for the 2018-2019

school year. Soderquist/Daughton. Motion carried 6-0.

Motion to establish the district’s official depositories as Bank 1st (West Union, IA, General and Management Funds) limit of 3.5 million, Kerndt Brothers Savings Bank, (West Union and Clermont, IA, Activity and Food Service Funds) limit of 3.5 million and  Elgin State Bank (Elgin IA, Capital Projects and PPEL funds) limit of 3.5 million and Iowa Joint Investment Trust with a limit of $3.5 million.                Schlawin/Daughton. Motion carried 6-0.

Motion to designate The Fayette County Union, and the Elgin Echo as Newspapers For Publication of Proceedings and Other Notices for the 2018-2019 school year. Daughton/Soderquist.

Motion carried 6-0.

Motion to approve setting the time and date of regular board meetings for the second Monday of each month at 6:00 p.m. at alternating sites (NFV High School Library/Valley site MS Library and the December 10th meeting will be held at Fayette Elementary Library) Ahrens/Soderquist. Motion carried 6-0.

Motion to adjourn. Daughton/Ahrens. Motion carried 6-0.

The board adjourned their annual meeting at 6:22 p.m.

___________________________                        ___________________________

Board President                                        Board Secretary

                                        

        

                                

VISITORS                        ADMINISTRATION                        BOARD OF EDUCATION

Sue Winter                        Duane Willhite                                Julie Ahrens

Chris Moss                        Betsy Nefzger                                   Stacy Cummings

James Calkins                  Micah Gearhart                               Dawn Daughton

Amy Ihde                          Todd Wolverton                               Marc Rue                

Stephanie Ellis                Travis Elliott                                     Eileen Schlawin

Chris DeBack                                                                                Alex Soderquist

Matt Krambeer                BUSINESS MANAGER

Dan Hovden                     Sue Thoms

Derek Heins                                                        

Kenny Hanson                BOARD SECRETARY

                                           Carole Nading

                                MINUTES OF THE NFV BOARD OF EDUCATION

October 8, 2018 Annual Meeting

Board President Cummings  called the meeting of  the NFV Board of Education to order at 6:23 p.m. in

the Cafeteria of the West Union Elementary School, 400 North Pine St., West Union, IA.

President Cummings led the board and audience in the Pledge of Allegiance.

Motion to approve the consent agenda with the following items:

  • Minutes of September 10, 2018 – regular meeting
  • Review/approve invoices
  • Approve financial reports
  • Approve contracts and resignations
  • Resignation of Teresa Burrack – MS Library Associate
  • Request transfer – Steven Williams – Custodian to Paraprofessional
  • Contract to Paul Amundson- Volunteer Coach Drumline
  • Accept gifts

Rue/Soderquist. Motion carried 6-0.

COMMUNICATIONS

Principals’ reports:Valley Elementary and NFV Principal Micah Gearhart answered a question from the board regarding the elevated number of disciplinary referrals reported this year, believing part of it has to do with an additional 60 students at the middle school. In asking if he had assistance in addressing these issues he indicated he has several staff trained to assist when disciplinary problems arise.

High School Principal, Todd Wolverton addressed a question from the board regarding this year’s Homecoming by saying he was incredibly proud of the student council and the outstanding job they did in the organization and implementation of this years’ Homecoming festivities.

Curriculum director report included updates on:

  • School Improvement
  • Professional Development
  • Curriculum
  • Teacher Leadership program
  • New assessment being used

Superintendent’s report included updates on:

  • Plan for the closure of historical districts – this will occur when the audit reports are finished.
  • FY2018 Fiscal Report can be found at https://www.smore.com/gczwd. This will include report of past years revenues and expenses plus year end balances for public access.
  • West Union Elementary Roof Bids
  • Pre-bid meeting Wednesday, October 10, 2018 (Bids due October 17)
  • Public hearing and special board meeting consider accepting bids – October 22, 2018, 6:00 p.m. at the NFV High School.

OLD BUSINESS

Motion to accept the bid from Moss Sales & Service for a 2017 Chevy Malibu, 14,814 miles- $16890. Soderquist/Schlawin. Motion carried 6-0.

Motion to approve the Lease/Purchase Agreement for (2) 2019 school buses through a 5 year lease/purchase with Farmers State Bank, Waterloo, IA. Daughton/Ahrens. Motion carried 6-0.

Motion to approve the amended request for the Special Education deficit in the amount of (North Fayette $385,321.27) (Valley $186,915.40) for a total of $572,236.67. Ahrens/Soderquist. Motion carried 6-0.

NEW BUSINESS

Motion to approve up to $22,000 for the purchase of playground equipment for the Fayette Elementary. Soderquist/Ahrens. Motion carried 6-0.

Motion to  approve the following resolution:

RESOLUTION

RESOLUTION OF IDENTITY AS THE NORTH FAYETTE VALLEY COMMUNITY SCHOOL DISTRICT

        WHEREAS, the North Fayette Community School District owned the real estate located within the City of West Union and City of Fayette as identified in Exhibit A;

        WHEREAS, the Valley Community School District owned the real estate located with Fayette County between the City of Clermont and the City of Elgin as identified in Exhibit B;

        Whereas, these school districts have been operating under a Whole Grade Sharing Agreement for the years 2013-2017;

        WHEREAS, these school districts have successfully enacted measures to allow them to officially merge and have transacted business pursuant to the rules of the Iowa Code to allow them to officially merge beginning in the school year of 2018-2019.

        NOW, THEREFORE, BE IT RESOLVED by the School Board of the North Fayette Valley School District as follows:

        1.        That the real estate identified in Exhibit A and in Exhibit B shall hereinafter be titled in the North Fayette Valley Community School District.

        2.        That the Board President and Superintendent shall execute any necessary Quit Claim deeds prepared to identify the real estate ownership in the North Fayette Valley Community School District.

        3.        That all resolutions, or parts of a resolution in conflict herewith be and the same are hereby repealed to the extent of such conflict.

Daughton/Ahrens. Motion carried 6-0.

Motion to approve the Quit Claim Deeds as referenced in the Resolution of Identity as the North Fayette Valley Community School District. Ahrens/Soderquist. Motion carried 6-0.

Motion to approve the acceptance of the property currently owned by Keystone Area Education Agency located at 208 North Vine Street, West Union, Fayette County, Iowa. Soderquist/Ahrens.

Motion carried 6-0.

The Board entered into a lengthy discussion regarding the Invitation to join Northeast Iowa Conference. The board entertained comments from coaches, administration and audience members as they reviewed the pros and cons regarding this opportunity.

“Motion to remain open to the possibility of joining the NEIC in the future, however, at this time North Fayette Valley is declining the invitation to join the NEIC in hopes of internal discussion and actions concerning low participation numbers, and geographic challenges.”

Daughton/Soderquist. Motion carried 6-0.

The board appointed members Rue and Cummings as NFV SIAC Representatives:

Motion to approve the SIAC Advisory Committee as presented. Daughton/Soderquist. Motion carried 6-0.

Member Schlawin volunteered to be on the County Compensatory Board.

The board performed the first read of Board Policy 903.2 0 Volunteer Drivers.

The November 12, 2018 regular meeting will be held at the Valley site Media Center, 23493 Canoe Road, Elgin, IA. beginning at 6:00 p.m.

Motion to adjourn. Soderquist/Daughton. Motion carried 6-0.

The board adjourned their regular meeting at 8:00 p.m.

_____________________________                        ____________________________

Board President                                        Board Secretary