August 12, 2019 Agenda

Posted: August 9, 2019 at 2:57 PM in 2019 School Board Agendas

North Fayette Valley Community School District

Monday, August 12, 2019  6:00 p.m.

NFV High School Library

600 N. Pine St. West Union, IA  52175

 

TENTATIVE AGENDA

 

  1. CALL TO ORDER/ROLL CALL/PLEDGE
  2. APPROVE AGENDA
  3. Consent Agenda 
    1. Approval of Minutes
      1. Minutes of July 8, 2019 – Regular Meeting
    2. Review and approve invoices
    3. Approve Financial Reports
    4. Approve Contracts and resignations – 
      1. Resignations – Antwyan Cullar, DA Para, Dawn Fenneman, Cook, Leah Scholbrock, Cook
      2. New Hires – Adm. Assistants:  Elly Lehs and Jessica Bushman; Valley Paras: Tabitha Molyneux, Alesha Wettleson, Carissa Bausch, Shari McElree:  HS Paras: Brittney Treolar, Dana Litzman, Julie Kopsa; Co-Drill Team Coaches:  Stephanie Wagner and Jaymes Dotzenrod
      3. Volunteer Coaches – Gary Bemiss, FB, Koby Moore, FB, 
    5. Receive and approve Gifts
  4. Communications
    1. Principals’ Reports
    2. Curriculum Director Report 
    3. Superintendent Report 
      1. Valley Water Update
      2. Solar project update
    4. Board Member reports
      1. Leader in Me Book Study – Chapter 7
  5. OLD BUSINESS
    1. Second Read BP #409.3, 409.5
  6. NEW BUSINESS
    1. Approve Parking lot repairs
    2. Approve Signatures on District Checking Accounts
    3. Student Handbook changes
    4. Consider purchase of suburban
    5. Approve Return to Learn Protocols
    6. Approve contracts with NICC
    7. Review Contract with Encore Energy
    8. Consider Therapy Dog proposal
    9. Discussion Hall of Fame concept
    10. Consider revision of  BP #409.9, BP #412.5, #403.9, #403.9-E1, #403.9-E2, #403.9-E3, drop #409.4, #409.4-E1, #409-E2, & #409-E3
    11. Review Solar Agreement with investor
  7. Public Hearing to move funds to Flexibility Account
    1. Motion to go into public hearing
    2. Public Comment
    3. Motion to end public hearing
  8. Consider transfer of funds to flexibility Account
  9. Board Discussion for Possible agenda items
  10. Adjourn

 

TO:        NFV School Board members

FROM:    Duane WIllhite, Supt.

Date:        August 8, 2019

RE:        Notes for August 12, 2019 Board Meeting

 

TENTATIVE AGENDA

 

 

  • CALL TO ORDER/ROLL CALL/PLEDGE
  • APPROVE AGENDA
  • Consent Agenda
  •  Approval of Minutes
  • Minutes of July 8, 2019 – Regular Meeting
  • Review and approve invoices
  • Approve Financial Reports
  • Approve Contracts and resignations
  • Resignations – Antwyan Cullar, DA Para, Dawn Fenneman, Cook, Leah Scholbrock, Cook

 

        1. New Hires – Paras: Valley Paras: Tabitha Molyneux, Alesha Wettleson, Carissa Bausch, Shari McElree:  HS Paras: Brittney Treloar, Dana Leitzman, Julie Kopsa
        2. Elly Lehs and Jessica Bushman Co-Administrative assistants @ WUE (.5 stipend for each);  Stephanie Wagner and Jaymes Dotzenrod Cheerleading Coaches/Co-Dance line Coaches
        3. Volunteer Coaches – Gary Bemiss, FB, Koby Moore, FB 

 

  • Receive and approve Gifts
  • Communications
  • Principals’ Reports
  • Curriculum Director Report
  • Superintendent Report
  • Valley Water Report-We are pursuing a system to chlorinate the water, as required by the Iowa DNR.  There are several options we could use to disinfect the water, but at the current time we believe this is the only option likely to be approved by DNR.  The water is safe to drink.  When first tested the water showed small amount of coliform bacteria.  At that time, we had to assume the worst and DNR required we stop using water in the building.  Upon further testing, there was no fecal coliform in the samples, thus making it safe to drink. However, the presence of any bacteria is not allowed, thus the chlorination strategy.  There are options such as UV treatment and we have some experts who are investigating that possibility. I need to thank Fehr Graham Engineering and Eastons Water service, Doug Easton, for their help during this critical period.
  • Solar Project update  All 4 installations have been approved by Alliant to proceed with construction.  I hope to have a contract with the investor in hand for this meeting. We can review it but will wait until our Ahlers attorneys review before approving it ourselves. 
  • The panels at Valley are nearly done, and connections to the building will be done with the installation of the new main panel.  Unfortunately, the equipment did not arrive in time to install this week. There is a possibility of the installation next week, but more likely Novak Electric will have to install over a weekend so as not to interfere with school or in-service in the building.  

 

          1. At West Union, the location has been finalized.  We did have to mow about 50’ of the prairie to be away from the baseball field and geothermal installation.  I expect the crew to be here driving the posts sometime next week.
          2. Walvatne is locating the Fayette location today and will be starting soon, the bus barn will be the latest one completed as we are trying to work out net metering to have more value.

 

  • Board Member reports
  • Leader in Me Book Study – Chapter 7
  • OLD BUSINESS
  • Second Read BP #409.3, 409.5  These are the policies we looked at last month to coincide with some changes in the staff handbook on leaves.
  • NEW BUSINESS
  • Approve Parking lot repairs  We have some seal coating that is due.  The Fayette parking lot needs to be redone as does some of the road by KKCC and a portion of the exit drive.  At Valley that seal coat has some damage that will be repaired and I believe they are re-doing parts of the entire driveway.  Details are in the packet, total quote is $36,495. I recommend approval.
  • Approve Signatures on District Checking Accounts  This is a request from the bank to add additional possible signers.  Sue recommends they add me to the list.
  • Student Handbook changes These changes will be in the packet so you get a chance to look them over.  I haven’t seen major changes in them.
  • Consider purchase of suburban  Brown’s Sales and Leasing have a 2020 Suburban at the state bid rate of $40,500.A third suburban will be useful with the travel all our vans are getting and can make it easier for summer teams to travel in vehicles instead of busses.  I recommend approval.
  • Approve Return to Learn Protocols  This summer you approved our required return to play protocols.  Since that time, we have been investigating return to learn procedures recommended by medical experts.  These protocols are more specific and comprehensive for all the side effects of the concussion. With the support of our athletic trainer and Gunderson Hospital, these will be practical and enforceable for all injured students.  These protocols are different from the return to play document, and for the most part will take precedent of those protocols. I can’t imagine any instance where a student would be approved to play before he/she is ok to learn. I recommend approval.
  • Approve contracts with NICC
  • Review Contract with Encore Energy
  • Consider Therapy Dog proposal  In the packet is a recommendation for the use of a therapy dog at West Union Elementary.  There will be more behavior IEPs in WUE this year and the clientele will benefit from having the therapy dog in their building.  Before we accept any dog, we will need to be assured that the temperament and potential to be trained appropriately is present. There will need to be extensive training and we want to make sure the trainer is experienced and successful with previous dogs in these situations.  I have no doubt Ms. Buschman will have a plan to present to us.  
  • Discussion Hall of Fame concept
  • Consider revision of  BP #414.4, #403.9, #403.9-E1, #403.9-E2, #403.9-E3, drop #409.4, #409.4-E1, #409-E2, & #409-E3, #412.5, #504.3, #905.2R1  First read of all these changes.
  • Review Solar Agreement with investor  This is a 20+ page document, I will have complete copies, but I will also pick out the pertinent information for the district.  So as not to waste too much time.
  • Public Hearing to move funds to Flexibility Account  
  • Motion to go into public hearing
  • Public Comment
  • Motion to end public hearing
  • Consider transfer of funds to flexibility Account – The purchase and reconditioning of helmets and other safety equipment for sports teams, mainly football, this year was $6954.52.  That is an expense that the general fund is allowed to cover, so like last year, I am proposing a transfer of this amount to general fund expenditures.  I’ve designated the Home School Assistance funds this year, last year, we used teacher Professional Development funds. Our EOY carry over for this program is $34,878.86, and annual expenses are around $12,000.  The ongoing plan would be to move this transfer around to allow funds with long standing balances that can absorb the cost without impacting the program.  
  • Board Discussion for Possible agenda items
  • Adjourn

 

 

June 8, 2019

 

I, ___________________________________ request this Board Meeting of the North Fayette Valley Community School District to be a Closed Session of the for ch. 21.5(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that person’s reputation and that individual requests a closed session.

 

 

_____________________________________        _______________________

Signed                                Date