October 8, 2018 Agenda

Posted: October 4, 2018 at 4:33 PM in 2018 School Board Agendas

October Board Packet

 

Annual Meeting of North Fayette and Valley Community School Districts

    Monday, October 8,  2018 6:00 p.m.

    West Union Elementary

400 Pine St.  West Union, IA   52175

 

TENTATIVE AGENDA

Annual Meeting

 

  1. CALL TO ORDER ROLL/CALL
  2. APPROVE AGENDA
  3. Elect officers for the NFV Board for 2018-19 school year
    1. Elect President and administer oath of office
    2. Elect Vice President and administer oath of office
  4. Appoint Business Manager and Board Secretary
    1. Recommend Sue Thoms – Oath of Office
    2. Recommend Carole Nading – Oath of Office
  5. SETTLEMENT OF THE 2017-2018 FINANCIAL REPORTS
  6. REVIEW OF BANK BALANCES
  7. NAME LEGAL COUNSEL FOR 2018-2019
  8. RESOLUTION TO ESTABLISH DEPOSITORY BANKS AND LIMITS FOR DISTRICT FUNDS FOR VARIOUS ACCOUNTS
  9. DESIGNATE NEWSPAPER(S) FOR PUBLICATION OF PROCEEDINGS & OTHER NOTICES
  10. SET TIME/DATE FOR REGULAR BOARD MEETINGS
  11. Adjourn

 

Meeting of North Fayette Valley Board of Education

        Monday, October 8,  2018 6:00 p.m.

        West Union Elementary

400 Pine St.  West Union, IA   52175

 

Meeting of the NFV Community School District

Agenda

 

  1. Call To Order/Roll Call/Pledge
  2. Approval of Agenda
  3. Consent Agenda
    1. Approval of Minutes
      1. Minutes of September 10, 2018, Regular Meeting
    2. Review and approve invoices
    3. Approve Financial Reports
    4. Approve Contracts and resignations
      1. Approve Volunteer Coach
      2. Resignations
    5. Receive and approve Gifts
  4. Communications
    1. Principals Reports
    2. Curriculum Director Report
    3. Superintendent Report
      1. Plan for Closure of historical districts
      2. FY18 Fiscal Report
      3. WUE Roof project update
    4. Board Member reports
  5. Old Business
    1. Consider approving contract WUE Roof
    2. Consider purchase of school vehicle
    3. Approve resolution for Lease/Purchase agreement
    4. Approve amended request for Special Ed deficit
  6. New Business
    1. Approve Field Trips
    2. Consider Playground equipment for Fayette
    3. Approve Resolution to identify
    4. Approve transfers of Quit Claim Deeds
    5. Consider accepting AEA building
    6. Consider invitation to join NorthEast Iowa Conference
    7. Appoint Board representatives for NFV SIAC
    8. First Read Board Policy 903.2  Volunteer Drivers
  7. Board Discussion for possible agenda items
  8. Adjourn

 

TO:        North Fayette and Valley Community Board Members

NFV School Board members

FROM:    Duane WIllhite, Supt.

Date:        October 4, 2018

RE:        Notes for October 8, 2018 Board Meetings

 

TENTATIVE AGENDA

Annual Meeting

 

 

  • CALL TO ORDER ROLL/CALL   An annual meeting is required, but typically it consists of a retiring board handing over the authority to a newly elected board.  Since we are in interim board status, this is how the attorney said to move forward. This part of the meeting will be led by Mrs. Nading.
  • APPROVE AGENDA
  • Elect officers for the NFV Board for 2018-19 school year
  • Elect President and administer oath of office
  • Elect Vice President and administer oath of office
  • Appoint Business Manager and Board Secretary
  • Recommend Sue Thoms – Oath of Office
  • Recommend Carole Nading – Oath of Office
  • SETTLEMENT OF THE 2017-2018 FINANCIAL REPORTS
  • REVIEW OF BANK BALANCES
  • NAME LEGAL COUNSEL FOR 2018-2019  I will recommend the same attorneys, Drew Bracken of Ahlers Law firm and Jerem White of Elwood, O’Donnell et al.
  • RESOLUTION TO  ESTABLISH DEPOSITORY BANKS AND LIMITS FOR DISTRICT FUNDS FOR VARIOUS ACCOUNTS  We have established accounts at Bank First, Kendt Bros and Elgin State.  Sue can fill you in on the appropriate limits for all accounts.
  • DESIGNATE NEWSPAPER(S) FOR PUBLICATION OF PROCEEDINGS & OTHER NOTICES  I recommend we stay with two newspapers, The Fayette County Union and the Elgin Echo.
  • SET TIME/DATE FOR REGULAR BOARD MEETINGS  We have previously indicated 2nd Mondays at 6:00 pm, alternating sites, I’m recommending, with possible changes for the activities noted:

 

    1. October 8, 2018 At West Union Elementary
    2. November 12, 2018 at Valley MS Library
    3. December 10, 2018 at NFV HS library
    4. January 14, 2019 at Valley MS Library (Conference Honor Band)
    5. February 11, 2019 at NFV HS library
    6. March 11, 2019 at Valley MS Library (MS Concert)
    7. April 15, 2019 at NFV HS library
    8. May 13, 2019 at Valley MS Library (MS concert, soccer, G.Golf)
    9. June 10, 2019 at NFV HS library
    10. July 8, 2019 at Valley MS Library
    11. August 12, 2019 at NFV HS library
    12. September 9, 2019 at Valley MS Library
    13. October 14, 2019 at NFV HS library
    14. November 11, 2019 at Valley MS Library

2019 is an election year, which will now be held in November, thus November will be the date of the next annual and organizational meetings.

 

  • Adjourn

 

 

Meeting of the NFV Community School District

Agenda

 

 

  • Call To Order/Roll Call/Pledge
  • Approval of Agenda
  • Consent Agenda
  • Approval of Minutes
  • Minutes of September 10, 2018 Regular Meeting
  • Review and approve invoices
  • Approve Financial Reports
  • Approve Contracts and resignations
  • Resignations, Teresa Burrack, MS Library Aid;  
  • Notifications of at-will assignments –
  • Requested Transfers – Steven Williams Custodian to Para

 

        1. Approve contracts – Vol

 

  • Receive and approve Gifts
  • Communications
  • Principals Reports
  • Curriculum Director Report
  • Superintendent Report
  • Plan for Closure of historical districts – this will occur when the audit reports are both finished, hopefully December or January
  • FY18 Fiscal Report – At this link https://www.smore.com/gczwd I have created a full report of past years revenues and expenses plus year end balances for board and public access.  It’s a new platform I am trying out for the newsletters and other reports to the public.
  • WUE Roof bids  We have gone out for bids which will be due on October 17.  There is a pre-bid meeting in my office Wednesday October 10.  We have posted a public hearing and special board meeting for October 22 at 6:00 pm in the HS to consider accepting bids for this project.  The Public Hearing is new legislation connected to district expenditures on capital projects funded with SAVE dollars.
  • Board Member reports
  • Old Business
  • Consider purchase of school vehicle  Two bids for similar vehicles were submitted by Torkelson and Moss as follows:
  • Torkelson Motors 2017 Chevy Malibu, 10,600 miles $18,900
  • Moss Sales & Service 2017 Chevy Malibu, 14,814 miles $16890

 

My recommendation would be to purchase the lower cost vehicle at 14,814 miles

 

  • Approve resolution for Lease/Purchase agreement  The two new buses were purchased through a 5 year Lease Purchase.  This document is the Lease Agreement with Farmers State Bank. All seems to be in order, I recommend approval.
  • Approve amended request for Special Ed deficit  We have a different sum for the Special Education deficit, there were some expenditures not included in the previous motion.  This one is larger, up to $ ?
  • New Business
  • Approve Field Trips  In your packet you have a list of field trips proposed by Mr. Elliot for WUE and Fayette Elementaries.  We approved HS and Valley trips last month so this should be all of them. I recommend approval.
  • Consider Playground equipment for Fayette  I have requested price quotes on two items for playground equipment at Fayette Elementary.  While they do have GaGa pits and soccer nets among other ball games they are of the age where they need something different to climb and play on at recess.  One piece is a 6 seat swing set, and the other will be a synthetic climbing rock with a rope bridge that we can just install on a cement pad. I’ll have prices Monday, and the only added cost will be the concrete and wood chip surface.
  • Approve Resolution to identify as NFV  This is a resolution we need to do to have real property placed in our ownership.  We will also execute/approve Quit Claim Deeds for all properties from previous districts.  Once we execute the deeds, Mr. White will record them and that will be another big step completed.
  • Approve transfers of Quit Claim Deeds  above mentioned deeds of school buildings changing hands.
  • Consider accepting AEA building
  • Consider invitation to join NorthEast Iowa Conference  The letter from the NEIC is in your packet as well as the data on enrollments etc.  On that data, enrollments are the K-12 students and BEDS refers to the official counts that the athletic associations make when assigning classifications, this is the top 3 grade (10-12) of all schools. I also have included what Mr. Wolverton, Mr. Imoehl, Ms. McCartney and I have found for pros and cons on each side of this issue.  I have shared all this with the coaches.

 

We made an effort to get ideas of what kind of numbers these schools have in their programs, haven’t gotten much data at all, but I assume the reflect most BEDS enrollments pretty closely.  The number and types of activities of the NEIC are all very similar to what the bigger schools of the UIC conference, there may be a few tennis teams, an orchestra, but I do not think they are conference activities.

I believe we will have coaches in attendance and Mr. Krambeer will want to address the board if he’s able to attend.  There may be some parents after reading the article in the paper, We do have a time limit to public participation of 4 minutes per person, if it comes to that.

 

  • Appoint Board representatives for NFV SIAC  We are trying to mix in new people on the SIAC, we could have up to three board members attend these meetings, do we have volunteers?
  • First Read Board Policy 903.2  Volunteer Drivers  I would like to give teachers and coaches some guidance on who they can ask to volunteer for them.  This new paragraph has my preliminary thoughts on age limits.
  • Board Discussion for possible agenda items
  • Adjourn